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Description
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Special Approval Required
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Purchase Order/Contract Issued By:
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Airline Tickets
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N/A
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University Travel Office or Department
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Ammunition/Explosives/Firearms
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Environmental Health & Safety (EH&S)
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Purchasing
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Buildings or Remodeling of Buildings, capital
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Capital Planning
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Physical Planning, Design and Construction (PPD&C)
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Buildings or Remodeling of Buildings, non-capital
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Facilities Mgmt.
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Real Estate & Business Contracts
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Cash Registers
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Controller
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Department
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Cell Phones
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Information Technology (IT)
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Information Technology
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Construction
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Capital Planning
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PPD&C
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Consultants
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Dean, Chair or Vice Chancellor (Refer to BUS-34)
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Contract - Real Estate & Bus.Contracts; PO - Department
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Contracts that require a signed vendor contract
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N/A (unless otherwise indicated herein)
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Purchasing
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Controlled Substances/Narcotics or Dangerous Drugs
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EH&S
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Purchasing
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Decorative Items
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Vice Chancellor/Dean
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Purchasing
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Draperies, Floor & Wall Coverings
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EH&S, Facilities Mgmt. or PPD&C
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PPD&C, Real Estate & Bus. Contracts, or Purchasing
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Electromagnetic Emitting Equipment including RF
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IT, EH&S and Facilities Mgmt.
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Purchasing
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Entertainment/Events (i.e., bands, theater groups, etc.)
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Vice Chancellor/Dean
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Contract - Real Estate & Bus.Contracts; PO - Department
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Ergonomic Office Furniture
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EH&S and Operations
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Purchasing
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Ethyl Alcohol (except denatured)
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EH&S
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Purchasing
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Exceutive Recruitment Services
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Human Resources
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Purchasing
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Fabrication Items
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Facilities Mgmt. and Equipment Mgmt.
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Purchasing
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Fire Fighting Equipment
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EH&S
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Department
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Firearms, Ammunition and Explosives
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EH&S
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Purchasing
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Food Storage or Preparation Equipment, for lab use
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EH&S
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Department
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Food Storage or Preparation Equipment, other than for lab use
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Vice Chancellor/Dean
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Purchasing
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Foodstuffs, Beverages, and Catering
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See BUS-79
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Department (approved caterers only)
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Foreign purchases (Canada excluded), items other than advertisements and printed materials
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N/A
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Purchasing
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Foreign purchases, advertisements and printed materials
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N/A
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Department
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Fume Hoods and Biological Safety Cabinets
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EH&S
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Department
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Furniture
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Operations (Office furniture)
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Office furniture "A" releases only - Dept.; All other - Purchasing
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Heaters and Air Conditioners
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Facilities Mgmt.
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Department
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Insurance
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Risk Mgmt.
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Purchasing
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Inventorial items or items to be price adjusted to equipment
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N/A
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Purchasing
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Laboratory and other animals
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Laboratory Animal Resource Center (LARC)
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Purchasing
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Lasers
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EH&S
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Purchasing
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Licensed goods/clothing with UC Merced logo
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Bookstore Manager
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Department (Licensed vendors only)
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Moves - Household
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Refer to G-13
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Department
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Narcotics, Dangerous Drugs or Controlled Substances.
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EH&S
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Purchasing
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On-site labor-related services, (except one-time equipment repair)
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N/A
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Purchasing
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Ornamental use items
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Vice Chancellor/Dean
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Department
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Personal and Professional Services
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N/A
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Purchasing
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Personal or Theft-Sensitive Items, such as: Stereos, TVs, VCRs, DVDs, Cameras
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Vice Chancellor/Dean
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Department
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Personal Use Items
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Vice Chancellor/Dean
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Department
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Precious Metals
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N/A
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Purchasing
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Printed Materials with UC Merced name/logo
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Communications
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Department
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Professional Service Agreements, construction
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PPD&C
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Real Estate and Business Contracts
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Professional Service Agreements, non-construction
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N/A
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Purchasing
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Protective Clothing
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EH&S
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Department
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Purchases from University Employees or Near Relative of UC Employee
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Employee; Dept.Director/Supervisor;Purchasing (Refer to G-39)
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Purchasing
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Radioactive Items
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EH&S
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Purchasing
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Real Property rentals, leases and purchases
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Vice Chancellor Administration
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Real Estate and Business Contracts
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Reimbursements to UC Employees > $500 (other than Travel or Entertainment)
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Purchasing
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Department
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Remote connectivity, DSL, remote internet access
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Dept. Director/Supervisor
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Department
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Rentals that exceed 31 days
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N/A
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Purchasing
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Repairs to Personal (non-University) Property
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Vice Chancellor/Dean
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Department
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Repairs to the Plant
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Facilities Mgmt.
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Real Estate and Business Contracts
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Respirators, dust masks and related supplies
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EH&S
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Department
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Subcontracts/Sub Agreements for scholarly research
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Sponsored Projects Office (SPO)
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Contract - SPO; PO - Purchasing
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Telecommunication and Networking equipment, cabling and connectivity
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Information Technology
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Department
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Travel & Entertainment (meals, airfare, hotel, car rental)
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See G-28 or BUS-79
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Department
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Vehicle/Boat purchases, rentals/leases
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Fleet
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Purchasing
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Vending Machines
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Operations
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Purchasing
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NOTES:
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1. Departments may issue "A" Release Orders for any type of item against Blanket Orders established by Purchasing.
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2. "Special Approvals" are required for specified items for each order/release regardless of the procurement method or ordering department.
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